Guidelines for Speakers to record video of lectures. Typography Society of India

Guidelines for Speakers:

Typography Society of India design lectures are scheduled on Saturdays at 5:00pm IST (1700Hrs). Due to the technical requirements of various live streaming platforms, we have decided to record the lectures in advance.

Some of the guidelines for recording the talks are given below:

Time limit: 

Typography society's online lectures are following a time limit of 40 minutes.

In case you prefer to speak for more than 40 minutes, please inform us in advance. You will need a paid account of Zoom to record your talk OR you may use powerpoint without any time limit.

However, we request all speakers to keep the upper limit as 40 minutes.

Video requirements:

Video aspect ratio: 16:9 (1920 x 1080) (HD), Frame: horizontal ,

Preferable video format: MP4 or MOV

Slides used in Presentations:

It is desirable to prepare your presentation slides, decks, and video, etc., are created in 16:9 aspect ratio (1920x1080 pixels).

Camera: You may use a dedicated web camera or any video camera that allows for quality recording. Please ensure that it’s capable of recording full HD video in landscape (horizontal) mode. Make sure that you’re in a well-lit room, with a background free of clutter. Choose times to record where you will be in a quiet space without distractions. Turn off notifications and pause any other sounds in the phone and any other devices you use, before recording. Remember to keep your phone in Silent Mode! Please make sure your face is clearly visible on the screen at all times, except when you may want to play a specific video file during your lecture.


Please view your video after the recording to ensure that you’re happy with the results.

If you are using a laptop, please make sure that the camera you are using is capable of recording in 1920x1080 resolution (16:9) within .mp4 or .mov format. If for some reason you can’t record in 1920x1080 resolution (16:9), go with regular screen resolution.

Before you record: Please choose the a bright, quiet room with a window and a comfortable place to sit. If possible, select a place where enough light falls on your face, without causing stress on your eyes. The camera you are using, should preferably be at the same level as your face; with your shoulders also visible.

Softwares for recording the lecture:

You can record your video using many methods including Zoom, Powerpoint, Quicktime in Apple Mac etc. Please note that it is mandatory to show your face with clarity, in a small window at the top right corner of the screen, along with your slides, throughout the presentation.

All the methods using various software given below allow you to show your face on the screen, along with your slides. If you face any difficulty in this, please contact us immediately. We will be happy to help out.

The easiest way to record your presentation is by using Zoom. Zoom meeting time limit while using a free account is 40 minutes.

 

Detailed tutorials of each method are given below:

 

1.   1. Recording a lecture through Zoom

Steps:

1. Open your presentation file (PDF or Keynote or Powerpoint or any other file you are using). 

2. Open Zoom and Login to your Zoom account

3.   Click on “New meeting”

4.   Click on “Join with computer audio”.

5.   Switch “on” your audio and video (icons at the left bottom of the screen)

6.   Go to Settings in Main zoom window

7.   In Settings, go to Video and select the appropriate camera if you are using an external camera.

8.   Select 16:9 ratio or 'Original Ratio'

9.   Select Enable HD

10. Check your Audio settings and select the appropriate audio input device, if you are using any external microphone. Please remember to test your audio before starting the recording. Sound is a very important part of the video. Your audience needs to hear you loud and clear.

11. In Meeting Window, click on “Screen Share” button at the bottom centre of the screen

12. When you click on the ‘Screen Share” button, you will see a small window in which you can select the specific screen of your presentation file (PDF or Keynote or PowerPoint) which you are presenting. Select the file in which your slides are open for presentation (PDF or Keynote or PowerPoint).

13. After you have started screen sharing, check if the correct image of your presentation is shown on screen. When you are ready to start your talk, Click on the “Record” button in Zoom. Depending on the nature of your zoom account, the location of this button might vary. If it is a free account, click on “more”, the last button on the right, after “annotate”.

14. Wait for 10 seconds

15. Start speaking and once you have clicked on the screen in which your slides are displayed, you can use all the control short cuts of the presentation tool you are using (PDF, Powerpoint, Keynote, Preview etc)

16. After your presentation is over, wait for 10 seconds and then click on Stop recording.

17. Once you stop the recording, click on “End Meeting”.

18. You will see a window, in zoom, saying it is converting your video. Wait till the converting is over. The final video can be seen in a folder named “Zoom” with the date of recording. Rename this video with your name and date of the talk. If you want to customise the location of this recording file, you can go to settings in Zoom and edit the location. Normally this will be in mp4 format.

 19. Copy the video file of the talk (preferably in in mp4 format) and the original presentation file (preferably in PDF format, without any password lock) to a shared folder and send it to us through Google Drive, Dropbox, We Send or One Drive or any similar file sharing platforms.

20. Please use your name and date of the talk or topic of the talk while naming the files.  Zoom will create a file with a generic name like zoom_0.mp4 which may cause confusion to the recipients of your recording.

If you like to see a video tutorial on recording your video in Zoom, please see

https://www.youtube.com/watch?v=E7Xx_rpuluw

2. Microsoft PowerPoint :

If you prefer to record your video using Microsoft PowerPoint, a video tutorial is available here: https://www.youtube.com/watch?v=D8JV3w4TOVw

3. Apple QuickTime Player:

If you prefer to use Quicktime Player to record your video, a video  tutorial is available here

https://www.youtube.com/watch?v=mLyPrblmPp4&t=4s

More guidelines available here also

https://hasgeek.com/help/guide-for-speaking-at-events/

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