Guidelines for recording video for Speakers of Typography Society of India

IN association with, Typography Society of India design lecture series will now be streamed live in various social media platforms like YouTube, Facebook, Twitter etc apart from the website.

Normally, our lectures are scheduled on Saturdays at 5:00pm IST (1700Hrs).

Due to the technical requirements of various live streaming platforms, we have decided to record the lectures in advance. Some of the guidelines for recording the talks are given below.

The easiest way to record your presentation is by using Zoom. Zoom meeting time limit while using a free account is 40 minutes, but our presentations are normally less than 30 minutes with a 10 minute Q&A session after the talk.

You may use a dedicated web camera or any video camera that allows for quality recording. Please ensure that it’s capable of recording full HD video in landscape (horizontal) mode. Make sure that you’re in a well-lit room, with a background free of clutter. Choose times to record where you will be in a quiet space without distractions. Turn off notifications and pause any other sounds in the phone and any other devices you use, before recording. Remember to keep your phone in Silent Mode!

View your video after the recording to ensure that you’re happy with the results.

HERE you will find a step by step tutorial on recording your lecture through Zoom. 


1. Open your presentation file (PDF or Keynote or Powerpoint or any other file you are using). 

It is desirable to prepare your presentation slides, decks, and video, etc., in 16:9 aspect ratio (1920x1080 pixels). 

2. Login to your Zoom account

3.   Click on “New meeting”

4.   Click on “Join with computer audio”.

5.   Switch “on” your audio and video (icons at the left bottom of the screen)

6.   Go to Settings in Main zoom window

7.   In Settings, go to Video and select the appropriate camera if you are using an external web camera.

8.   Select 16:9 ratio or 'Original Ratio'

9.   Select Enable HD

10. Check your Audio settings and select the appropriate audio input device, if you are using any external microphone. Test your audio before starting the recording.

11. In Meeting Window, click on “Screen Share” button at the bottom centre of the screen

12. Select the screen of the presentation file (PDF or  Keynote or Powerpoint) which you are presenting

13. After you have started screen sharing, check if the correct image of your presentation is shown on screen. When you are ready to start your talk, Click on the “Record” button in Zoom. Depending on the nature of your zoom account, the location of this button might vary. If it is a free account, click on “more”, the last button on the right, after “annotate”.

14. Wait for 15 seconds

15. Start speaking and once you have clicked on the screen in which your slides are displayed, you can use all the control short cuts of the presentation tool you are using (PDF, Powerpoint, Keynote, Preview etc)

16. After your presentation is over, wait for 10 seconds and then click on Stop recording.

17. Once you stop the recording, click on “End Meeting”.

18. You will see a window, in zoom, saying it is converting your video. Wait till the converting is over. The final video can be seen in a folder named “Zoom” with the date of recording. Rename this video with your name and date of the talk. If you want to customise the location of this recording file, you can go to settings in Zoom and edit the location. Normally this will be in mp4 format.

 19. Copy the video file of the talk (preferably in in mp4 format) and the original presentation file (preferably in PDF format, without any password lock) to a shared folder and send it to us through Google Drive, Dropbox, We Send or One Drive or any similar file sharing platforms.

20. Please use your name and date of the talk or topic of the talk while naming the files.  Zoom will create a file with a generic name like zoom_0.mp4 which may cause confusion to the recipients of your recording.


More guidelines available here also



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